Privacy policy/Data Protection Declaration

I. Name and address of the person responsible

The person responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States and other provisions of data protection law is the:

AWO Bezirksverband Mittelrhein e. V.
Rhonestraße 2 a
50765 Köln
Deutschland

Tel.: 0221 57998-0
info@awo-mittelrhein.de
www.awo-mittelrhein.de

II. Contact to the Data Protection Officer

Herr Roderich Pilars de Pilar
Tulos Consulting GmbH
Datenschutz und IT-Sicherheit
Christophstr. 15-17
50670 Köln

Tel.: 0221 5812944 / oder 0162 6974441
E-Mail: rp@tulos.de

III. General information on data processing

1. Scope of the processing of personal data
We collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users is regularly only carried out with the consent of the user. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR/DSGVO) serves as the legal basis for the processing of personal data. When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations which are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1 letter f GDPR serves as the legal basis for the processing.

3. Data erasure and storage duration
The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU ordinances, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing
Whenever our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

  • IP address of the requesting computer

  • Date and time of access

  • Name and URL of the retrieved file

  • data volume transferred

  • Message whether the retrieval was successful

  • Identification data of the browser and operating system used

  • Web page from which the access takes place

  • Name of your Internet access provider

The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.

2. Legal basis
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR

3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. It is stored in log files to ensure the functionality of the website. In addition, the data is used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing in accordance with Art. 6 Para. 1 lit. f GDPR.

V. Use of cookies

1.Description and scope of data processing
When accessing our website, users are informed by an info banner about the use of cookies for analysis purposes and are referred to this data protection declaration. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. For this purpose, a web service of the company Cybot A/S, Havnegade39, 1058 Copenhagen, Denmark (hereinafter: cookiebot.com) is loaded on our website. We use this data to ensure the full functionality of our website. In this context, your browser may transmit personal data to cookiebot.com. The legal basis for data processing is Art. 6 Par. 1 lit. f GDPR. The legitimate interest is to ensure that the website functions without errors. The data will be deleted as soon as the purpose for which they were collected has been fulfilled.

Further information on the handling of the transferred data can be found in the cookiebot.com privacy policy:

Cookiebot

You can prevent the collection and processing of your data by cookiebot.com by deactivating the execution of script code in your browser or by installing a script blocker in your browser. Consent can be changed or revoked at any time from the cookie declaration on our website.

This website uses the open source web analysis service Matomo for the statistical evaluation of visitor access.

2. Legal basis for the data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognised even after a page change. These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR.

VI. Newsletter, Info-E-Mails

1. Description and scope of data processing
You can subscribe to free newsletters on our website. When you register for the newsletter, your e-mail address, the IP address of the calling computer and the date and time of registration are transmitted to us. For the processing of the data, your consent is obtained during the registration process and reference is made to this data protection declaration. In connection with the data processing for the dispatch of newsletters, the data will not be passed on to third parties. The data will be used exclusively for sending the newsletter.

2. Legal basis
The legal basis for the processing of data after registration for the newsletter by the user*is Art. 6 para. 1 letter a GDPR, if the user has given his/her consent. Legal basis

3. Purpose of the data processing
The collection of the user's e-mail address is used to deliver the newsletter.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. The user's e-mail address is therefore stored for as long as the subscription to the newsletter is active.

5. Possibility of objection and removal
The subscription to the newsletter can be cancelled at any time by the user(s) concerned. For this purpose there is a corresponding link in every newsletter. The user can also send a message by post to the address given in the imprint or send an E-Mail to info@awo-mittelrhein.de.

VII. E-Mail-Contact

1. Description and scope of data processing
On our website it is possible to contact us via the e-mail addresses provided. In this case the personal data of the user transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2. Legal basis for the data processing
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Art. 6 para. 1 letter f GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing
The processing of personal data serves us solely to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose for which they were collected. For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation ends when it is clear from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal
The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts us by e-mail, he/she can object to the storage of his/her personal data at any time. In such a case the conversation cannot be continued.
Please send us a message by post to the address given in the imprint or by e-mail to awo-mittelrhein@unser-datenschutz.de by rp@tulos.de. All personal data stored in the course of the contact will be deleted in this case.

VIII. Membership application

1. Purpose of the data processing
We use the data collected from you for the purpose of checking your application and, if you become a member, for membership administration and support in the AWO and, if applicable, the AWO Youth Welfare Office.

2. Legal basis for the data processing
The legal basis is the contract on your membership between you and the AWO and, if applicable, the Jugendwerk der AWO in accordance with Article 6 Paragraph 1 lit. b EU GDPR. The legal basis for the storage of your data in accordance with commercial and tax law regulations is Article 6 para. 1 lit. c EU GDPR. The provision of the data is necessary for membership of the AWO and, if applicable, the Jugendwerk. If the data is not made available, the application for membership cannot be processed. For data processing, we use service providers, each of whom acts within the scope of commissioned processing in accordance with Art. 28 EU GDPR. In the event of membership, your data will be transferred by us to the AWO Bundesverband e. V. (Central Membership and Address Administration), to the AWO state, district and county association responsible in your region and, if applicable, to the responsible divisions of the AWO Youth Welfare Association. In order to clarify the divisions responsible for your membership, your details in the membership application will be forwarded to the state, district, sub-district or county association responsible for your place of residence. The data will be deleted there at the latest one year after collection or transmission, if it is not the regional responsible division.

3. Possibility of objection and removal
All personal data collected within the scope of the membership will be deleted upon termination of the membership, unless we are legally entitled or obliged to further process your data. Booking relevant data will be deleted ten calendar years after the end of the membership.

IX. Registration for events

1. Description and scope of data processing
When you register for training courses, conferences, or other events, we store your details (contact details including your email address). Your consent is obtained during the registration process for the processing of your data, and reference is made to this privacy policy. In this context, no data is passed on to third parties. The data will be used exclusively for processing the conversation.

2. Legal basis for data processing
The legal basis for processing the data is Art. 6 (1) lit. a GDPR if the user has given their consent.

3. Purpose of data processing
We use this information exclusively to record your registration and to send you the requested information.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected.

5. Right to object and right to erasure
Users have the right to withdraw their consent to the processing of their personal data at any time. They can object to the storage of their personal data at any time by email or post. In this case, all personal data stored during registration will be deleted.

X. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right to information
You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the controller:

  • the purposes for which the personal data is processed;
  • the categories of personal data that are processed;
  • the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
  • the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage duration;
  • the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • all available information on the origin of the data if the personal data is not collected from the data subject;
  • the existence of automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information about whether personal data concerning you is being transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. Right to rectification
You have the right to request the controller to rectify and/or complete your personal data if the processed personal data concerning you is inaccurate or incomplete. The controller must rectify the data without delay.

3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions:

  • if you dispute the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  • if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  • if the controller no longer needs the personal data for the purposes of the processing, but you need it to assert, exercise or defend legal claims; or
  • if you have objected to the processing pursuant to Article 21(1) GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, such data may – apart from its storage – only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure
a) Obligation to erase:

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. You revoke your consent on which the processing was based in accordance with Art. 6 (1) lit. a or Art. 9 (2) lit. a GDPR, and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
  4. The personal data concerning you has been processed unlawfully.
  5. The erasure of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data concerning you has been collected in relation to the offer of information society services pursuant to Art. 8(1) GDPR.

b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it in accordance with Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions
The right to erasure does not apply if the processing is necessary

  • to exercise the right of freedom of expression and information;
  • to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health in accordance with Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of this processing, or
  • for the establishment, exercise or defence of legal claims.

5. Right to information
If you have asserted your right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right to be informed by the controller about these recipients.

6. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data has been provided, provided that

  • the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and
  • the processing is carried out using automated means.

In exercising this right, you also have the right to have personal data concerning you transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the rights and freedoms of others.
The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the option, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.

8. Right to revoke your declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent prior to revocation.

9. Automated decision-making in individual cases, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  • is necessary for the conclusion or performance of a contract between you and the controller,
  • is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  • is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) applies and appropriate measures have been taken to protect your rights and freedoms and legitimate interests.

With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.

XI. Changes to our Privacy Policy/Date Protection Declaration

We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments. The further development of our website or the implementation of new technologies or the like may make it necessary to change this data protection information in this context. We therefore reserve the right to change the data protection declaration at any time with effect for the future. We recommend that you read the current data protection declaration again from time to time. Therefore, please note the current version of our data protection declaration.

XII. Privacy and data protection information for Zoom (GERMAN)

XIII. Surveys

For surveys, we use the online tool Lamapoll from the processor Lamano GmbH & Co. KG, Frankfurter Allee 69, 10247 Berlin. The surveys are conducted anonymously. However, depending on the design of the questions, it is theoretically possible to draw conclusions about your identity. Further information can be found at https://www.lamapoll.de/Support/Datenschutz/Anonyme-Online-Umfrage. If it is possible to link the data you provide in the survey to your person, this constitutes personal data which is processed on the basis of your voluntary participation in accordance with Art. 6 (1) (a) GDPR. The purpose of the processing is evident from the title and description of the respective survey. You can revoke your consent, which you implicitly give by participating in the survey, at any time. You can send your revocation informally to one of the contact options specified in this privacy policy.