Privacy policy/Data Protection Declaration

I. Name and address of the person responsible

The person responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States and other provisions of data protection law is the:

AWO Bezirksverband Mittelrhein e. V.
Rhonestraße 2 a
50765 Köln
Deutschland

Tel.: 0221 57998-0
info@awo-mittelrhein.de
www.awo-mittelrhein.de

II. Contact to the Data Protection Officer

AWO Bezirksverband Mittelrhein e. V.
Herr Uwe Berndet
Rhonestraße 2 a
50765 Köln

datenschutz@awo-mittelrhein.de

III. General information on data processing

1. Scope of the processing of personal data
We collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users is regularly only carried out with the consent of the user. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR/DSGVO) serves as the legal basis for the processing of personal data. When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations which are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1 letter f GDPR serves as the legal basis for the processing.

3. Data erasure and storage duration
The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU ordinances, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing
Whenever our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

  • IP address of the requesting computer

  • Date and time of access

  • Name and URL of the retrieved file

  • data volume transferred

  • Message whether the retrieval was successful

  • Identification data of the browser and operating system used

  • Web page from which the access takes place

  • Name of your Internet access provider

The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.

2. Legal basis
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR

3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. It is stored in log files to ensure the functionality of the website. In addition, the data is used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing in accordance with Art. 6 Para. 1 lit. f GDPR.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.

In the case of storage of the data in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

The collection of data for the provision of the website and the storage of the data in log files are absolutely necessary for the operation of the website. There is therefore no possibility of objection on the part of the user.

5. Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files are mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

V. Use of cookies

1.Description and scope of data processing
When accessing our website, users are informed by an info banner about the use of cookies for analysis purposes and are referred to this data protection declaration. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. For this purpose, a web service of the company Cybot A/S, Havnegade39, 1058 Copenhagen, Denmark (hereinafter: cookiebot.com) is loaded on our website. We use this data to ensure the full functionality of our website. In this context, your browser may transmit personal data to cookiebot.com. The legal basis for data processing is Art. 6 Par. 1 lit. f GDPR. The legitimate interest is to ensure that the website functions without errors. The data will be deleted as soon as the purpose for which they were collected has been fulfilled.

Further information on the handling of the transferred data can be found in the cookiebot.com privacy policy:

Cookiebot

You can prevent the collection and processing of your data by cookiebot.com by deactivating the execution of script code in your browser or by installing a script blocker in your browser. Consent can be changed or revoked at any time from the cookie declaration on our website.

This website uses the open source web analysis service Matomo for the statistical evaluation of visitor access.

2. Legal basis for the data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognised even after a page change. These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR.

VI. Newsletter, Info-E-Mails

1. Description and scope of data processing
You can subscribe to free newsletters on our website. When you register for the newsletter, your e-mail address, the IP address of the calling computer and the date and time of registration are transmitted to us. For the processing of the data, your consent is obtained during the registration process and reference is made to this data protection declaration. In connection with the data processing for the dispatch of newsletters, the data will not be passed on to third parties. The data will be used exclusively for sending the newsletter.

2. Legal basis
The legal basis for the processing of data after registration for the newsletter by the user*is Art. 6 para. 1 letter a GDPR, if the user has given his/her consent. Legal basis

3. Purpose of the data processing
The collection of the user's e-mail address is used to deliver the newsletter.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. The user's e-mail address is therefore stored for as long as the subscription to the newsletter is active.

5. Possibility of objection and removal
The subscription to the newsletter can be cancelled at any time by the user(s) concerned. For this purpose there is a corresponding link in every newsletter. The user can also send a message by post to the address given in the imprint or send an E-Mail to info@awo-mittelrhein.de.

VII. E-Mail-Contact

1. Description and scope of data processing
On our website it is possible to contact us via the e-mail addresses provided. In this case the personal data of the user transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2. Legal basis for the data processing
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Art. 6 para. 1 letter f GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing
The processing of personal data serves us solely to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose for which they were collected. For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation ends when it is clear from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal
The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts us by e-mail, he/she can object to the storage of his/her personal data at any time. In such a case the conversation cannot be continued.
Please send us a message by post to the address given in the imprint or by e-mail to awo-mittelrhein@unser-datenschutz.de. All personal data stored in the course of the contact will be deleted in this case.

VIII. Membership application

1. Purpose of the data processing
We use the data collected from you for the purpose of checking your application and, if you become a member, for membership administration and support in the AWO and, if applicable, the AWO Youth Welfare Office.

2. Legal basis for the data processing
The legal basis is the contract on your membership between you and the AWO and, if applicable, the Jugendwerk der AWO in accordance with Article 6 Paragraph 1 lit. b EU GDPR. The legal basis for the storage of your data in accordance with commercial and tax law regulations is Article 6 para. 1 lit. c EU GDPR. The provision of the data is necessary for membership of the AWO and, if applicable, the Jugendwerk. If the data is not made available, the application for membership cannot be processed. For data processing, we use service providers, each of whom acts within the scope of commissioned processing in accordance with Art. 28 EU GDPR. In the event of membership, your data will be transferred by us to the AWO Bundesverband e. V. (Central Membership and Address Administration), to the AWO state, district and county association responsible in your region and, if applicable, to the responsible divisions of the AWO Youth Welfare Association. In order to clarify the divisions responsible for your membership, your details in the membership application will be forwarded to the state, district, sub-district or county association responsible for your place of residence. The data will be deleted there at the latest one year after collection or transmission, if it is not the regional responsible division.

3. Possibility of objection and removal
All personal data collected within the scope of the membership will be deleted upon termination of the membership, unless we are legally entitled or obliged to further process your data. Booking relevant data will be deleted ten calendar years after the end of the membership.

IX. Plugins and Tools

1. YouTube
Our website uses plugins from the YouTube page operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our sites equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged in to your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used in the interest of an attractive presentation of our online offers. This represents a legitimate interest in the sense of Art. 6 Para. 1 lit. f GDPR.

Further information on the handling of user data can be found in the YouTube privacy policy at:

Privacy policy/Data Protection

2. Google Web Fonts
This website uses so-called web fonts, which are provided by Google, for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache to display texts and fonts correctly. For this purpose, the browser you are using must connect to Google's servers. This enables Google to know that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and attractive presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. If your browser does not support web fonts, a standard font is used by your computer.

Further information about Google Web Fonts can be found in the Google Web Fonts FAQ and in the Google Privacy Policy:

Google Web Fonts

Privacy policy/Data Protection

Rights of the data subject

If personal data are processed by you, you are a data subject within the meaning of the GDPR and you are entitled to the following rights against the person responsible:

1. Right of access to information
You can request confirmation from the person responsible as to whether personal data concerning you is being processed by us. If such processing has taken place, you can request information from the data controller about the following:

  1. the purposes for which the personal data are processed;

  2. the categories of personal data processed;

  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

  4. the planned duration of storage of the personal data relating to you or, if it is not possible to specify this, criteria for determining the duration of storage;

  5. the existence of a right of rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing;

  6. the existence of a right of appeal to a supervisory authority;

  7. any available information as to the source of the data where the personal data are not collected from the data subject;

  8. the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the FDPC and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards in accordance with Art. 46 GDPR in relation to the transfer.

2. Right of rectification
You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller shall make the correction without delay.

3. Right to limit processing
Under the following conditions, you may request the restriction of the processing of personal data concerning you:

  1. if you dispute the accuracy of the personal data concerning you for a period of time that allows the person responsible to verify the accuracy of the personal data;

  2. if the processing is unlawful and you object to the deletion of the personal data and request instead the restriction of the use of the personal data;

  3. if the controller no longer needs the personal data for the purposes of the processing, but you need the personal data for the purpose of asserting, exercising or defending legal claims; or

  4. if you have lodged an objection to the processing pursuant to Article 21(1) of the GDPR and it has not yet been established whether the legitimate reasons given by the controller outweigh your reasons.

Where the processing of personal data relating to you has been restricted, such data may be processed, with the exception of storage, only with your consent or for the purpose of pursuing, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction.

4. Right of cancellation
a) Duty to delete

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

  2. You withdraw your consent on which the processing was based pursuant to Art. 6 para. 1 letter a or Art. 9 para. 2 letter a GDPR and there is no other legal basis for the processing.

  3. You object to the processing pursuant to Art. 21(1) of the GDPR and there are no legitimate overriding reasons for processing, or you object to the processing pursuant to Art. 21(2) of the GDPR.
  4. The personal data concerning you have been processed unlawfully.

  5. The deletion of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.

  6. The personal data concerning you have been collected in relation to information society services offered, in accordance with Article 8(1) of the GDPR.

b) Information to third parties
If the controller has made public the personal data concerning you and is obliged to delete them in accordance with Article 17(1) of the GDPR, he/she shall take reasonable measures, including technical measures, taking into account available technology and implementation costs, to inform data controllers who process personal data that you, as a data subject, have requested them to delete all links to such personal data or copies or replications of such personal data.

c) Exceptions
The right of cancellation does not exist insofar as the processing is necessary

  1. on the exercise of the right to freedom of expression and information;

  2. to comply with a legal obligation to which the processing relates under Union or national law to which the controller is subject or to carry out a task carried out in the public interest or in the exercise of official authority vested in the controller;

  3. for reasons of public interest relating to public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;

  4. for archival, scientific or historical research purposes in the public interest or for statistical purposes pursuant to Art. 89 para. 1 GDPR, to the extent that the right referred to in section a) is likely to render impossible or seriously prejudice the attainment of the objectives of such processing, or

  5. to assert, exercise or defend legal claims.

5. Right to information
If you have exercised the right to rectify, erase or limit the processing of your personal data, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of these recipients by the data controller.

6. Right to data transferability
You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller, without interference from the controller to whom the personal data has been made available, provided that

  1. the processing is based on a consent pursuant to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR or on a contract pursuant to Art. 6 para. 1 letter b GDPR and

  2. the processing is carried out by means of automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one responsible party to another, as far as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data transferability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you which is carried out pursuant to Article 6(1)(e) or (f) of the GDPR, including profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or unless the processing is for the purpose of asserting, exercising or defending legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is linked to such direct marketing.

If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes.

You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by using automated procedures involving technical specifications.

8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

9. Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, that has legal effect on you or significantly affects you in a similar manner. This shall not apply if the decision

  1. is necessary for the conclusion or fulfilment of a contract between you and the person responsible,

  2. is authorised by Union or national legislation to which the person responsible is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests, or

  3. with your express consent.

However, these decisions may not be based on special categories of personal data as defined in Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies and adequate measures have been taken to protect rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of a person from the controller, to express his point of view and to challenge the decision.

10. Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State in which you are resident, your place of employment or the place where the alleged infringement occurred, if you consider that the processing of personal data relating to you is contrary to the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a judicial remedy in accordance with Article 78 of the GDPR.

X. Changes to our Privacy Policy/Date Protection Declaration

We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments. The further development of our website or the implementation of new technologies or the like may make it necessary to change this data protection information in this context. We therefore reserve the right to change the data protection declaration at any time with effect for the future. We recommend that you read the current data protection declaration again from time to time. Therefore, please note the current version of our data protection declaration.

Privacy and data protection information for Zoom